Records
The primary-source archive behind MaryvillePrivacy.org: public records, contracts, permits, audit logs, correspondence, and datasets documenting Flock Safety surveillance systems in Maryville, Alcoa, and the surrounding East Tennessee region, plus a guide to requesting these records yourself.
☰ Jump to
Documents & Correspondence
Government emails, Flock correspondence, city letters, and other source documents produced under the Tennessee Public Records Act.
Government email productions
- Lt. Rod Fernandez (MPD) monthly email exports: the full set is searchable and filterable in the Documents archive (by sender, date, and category).
Flock & city correspondence, notices
- Flock data exposure notice: Notification of data exposure (PDF)
- Flock preliminary ALPR site and engineering plans, April 22, 2024: site plans (PDF)
- Maryville Electric Department “Notice to Attach,” pole permission: Notice to Attach (PDF)
City action
- City Council Resolution 2024-14, July 2, 2024: LPR camera resolution (PDF)
Contracts, Costs & Procurement
Contracts, quotes, permits, and the procurement sequence, with cost estimators built from the produced figures.
Contracts & agreements
- Executed Flock contract: executed contract (PDF)
- Contract (unexecuted copy): contract copy (PDF)
Permits & procurement sequence
- Maryville Police “Authorization of Agent” naming Flock, May 24, 2024: authorization of agent (PDF)
- TDOT ALPR application, signed and certified by Chief Crisp, May 31, 2024: TDOT application (PDF)
- TDOT ALPR license agreement, Request No. 7419, executed November 2024: license agreement (PDF)
Drone expansion proposal
- Flock drone program overview: overview (PDF)
- Drone email thread: email thread (PDF)
- Drone coverage map and official quote: map and quote (PDF)
Cost estimators
Maryville charged $904 in labor. Enter the item count to estimate the effective per-file cost.
Assumes renewals for 16 cameras with a $48,000 Year-1 cost and an annual increase.
With Year-1 = $48,000: 3% increase is about $550,266; 5% is about $603,739; 8% is about $695,355 over 10 years.
Audit Logs & System Records
Flock search logs, name-to-ID crosswalks, the raw document index, and vendor portal exports. Because portal views can change over time, MaryvillePrivacy.org preserves source files and documents discrepancies.
a56d840c7fc33c95c1b83500a0a8a8e229bd9ee371922455d23f75a18a38987a
What the access log contains
MaryvillePrivacy.org analyzed the raw access log above. It contains 20,197 recorded searches by 60 users between January 2, 2024 and October 27, 2025. These charts provide a quick overview of search volume, how use was distributed among users, and what was entered in Flock’s free-text “Reason” field.
Monthly search volume varied substantially across the period. January 2025 was the highest-volume month in the log with 2,150 recorded searches.
Search activity was concentrated among a smaller group of accounts. The 10 most active users accounted for 67.4% of all recorded searches, while the 20 most active accounted for 85.8%.
Flock’s “Reason” field is free text entered by the user. Of the 20,197 recorded searches, 15,552 (77.0%) contained a one-word reason. Only 67 (0.3%) contained a reason of at least 25 characters.
Additional records & resources
- Full document index (CSV): download the media-URL index (CSV)
- Flock vendor Transparency Portal (current): transparency.flocksafety.com/maryville-tn-pd . Portal content can change; compare it to the archived records preserved here.
- Have I Been Flocked (independent audit-log database): haveibeenflocked.com
These widgets present an October 2025 audit-log snapshot. Newer vendor exports remove user names, which reduces accountability. Using public records, we matched the newer “ID-only” log back to officer names by aligning identical search events across releases, producing the name-to-ID crosswalk below.
Name-to-ID crosswalk. The repeated overlaps consistently pair each anonymized ID with the same user across releases.
| Name ↕ | ID code ↕ |
|---|
Alcoa Police Department Flock Network Audit
A July 2026 Flock Safety network audit provides a rare view into the national reach of a local ALPR network. The records contain 1,922,959 searches from 3,652 agency accounts whose searches included the Alcoa Police Department’s camera network during July 2026.
Searches grouped by the home state of the agency account, with federal accounts treated separately. An agency appearing in the audit does not mean it specifically targeted Alcoa; searches commonly included many participating camera networks.
068e4e06521d7e99c327fea714eae42123bf5ce71f6367f5247e3267ebffd194
Extracted CSV SHA-256
8ffda5700740bb1c5c119bda089e9d40e0ddeba98d085697cf8941e1e6b49a1b
Open the Alcoa ALPR Transparency investigation →
Source: Flock Safety network audit for Alcoa TN PD, July 2026, obtained through a Tennessee Public Records Act production and provided to MaryvillePrivacy.org by Freedom from Flock. MaryvillePrivacy.org analyzed the records and publishes the complete dataset above.
Requests, Responses & Records Gaps
On October 23, 2025, MaryvillePrivacy.org submitted a Tennessee Public Records Act request for Maryville’s Flock Safety program: contracts, emails, permits, policies, and related materials. The City charged $904 in labor before releasing the records.
What the production established
The files confirm the camera network, the vendor contracts and permits, the procurement sequence, and Flock’s own operational analytics for Maryville Police.
Where the record is incomplete
- Many produced emails reference attachments that were not included.
- No sworn certification was provided affirming that omitted categories of records do not exist.
- The City reported zero citizen complaints about Flock, despite written complaints submitted within the same period.
A supplemental production and proper certification were requested. Additional TPRA requests remain pending to close these gaps, including sample images of government-owned vehicles and general traffic.
A Public Records Guide for Tennessee Residents
Any Tennessee citizen can request these records directly under the Tennessee Public Records Act (Tenn. Code Ann. section 10-7-503). Records that exist and are open must be provided promptly; the Act does not require an agency to create new records.
How to request
- Send your request to the entity’s Public Records Request Coordinator.
- Be specific: state the type of record, the timeframe, and the subject or keywords, so the agency can identify the exact records.
- Ask for a cost estimate before agreeing to pay. Under the Office of Open Records Counsel’s schedule of reasonable charges, agencies generally do not charge for the first hour of labor, so narrow requests are often free.
A request you can copy
To the Public Records Request Coordinator, City of Maryville: Under the Tennessee Public Records Act, Tenn. Code Ann. section 10-7-503, I request the following records: [describe the record type, the timeframe, and the subject or keywords]. I am a Tennessee citizen. Please provide an estimate of any copying costs before fulfilling this request. Electronic copies may be sent to [your email]. Thank you.
Agency contacts
- City of Maryville, Public Records (City Recorder): Sherri Phillips, sphillips@maryville-tn.gov, (865) 273-3452.
- Blount County: direct requests to the relevant county records custodian.
- State right-of-way and camera permits: Tennessee Department of Transportation, Region 1.
Resources
- Tennessee Office of Open Records Counsel (Comptroller of the Treasury): provides advisory opinions, model request and response forms, and the fee schedule.
- MTAS: Tennessee Public Records Statutes, a plain-language reference on the TPRA.
Tips for narrowing a request
- Ask for named documents or a specific record set rather than open-ended email searches.
- Use a landmark or location to help staff locate the specific infrastructure.
- Keep the timeframe tight to stay within the free one-hour threshold.
Have documents or tips related to Flock Safety in East Tennessee? Help keep this archive complete.
Archive method. This page is a primary-source archive. Where records include redactions, those are the agency’s; where possible, original files are preserved as produced so readers can compare them against later versions. Cost estimates are calculated from figures stated in the produced records.
The archive does not allege criminal wrongdoing by any named party. It documents structural facts and the public record, and links to the related investigations on the Maryville Flock program and Who Is Flock Safety? pages.